Isn't it convenient to be able to automatically reply to emails you receive with Gmail when you're on vacation or when you can't connect to the Internet for a long time?
Actually, if you use Gmail, you can set an "out of office" notification on your PC or smartphone app. If you set the out-of-office notification, you can automatically reply to the mail received by the specified period with the set text.
So this time I will show you how to set up an out-of-office notification in Gmail.
[Reference] Turning out of office notifications on or off in Gmail
How to enable out-of-office in Gmail and set an automatic reply
Let's quickly learn how to enable out-of-office in Gmail. If you set the absence notification, the e-mail will be automatically replied from 0:00 am on the start date to 11:59 pm on the end date.
So, for example, if the date you want to start auto-replying is September 1st, and you enable out-of-office notifications on the previous day, August 31st, emails received during August 31st will also be auto-replyed. Be careful because it will be lost.
Let's enable the out-of-office notification on the PC (WEB) version of Gmail and set an automatic reply. In addition, this time we will introduce the procedure using HUAWEI Matebook X (Windows 10), but there is almost no difference in the operation procedure on other PCs such as Mac.
1: Access Gmail. 2: Click the gear icon on the top right of the screen. 3: Select "Show all settings".
4: Enable "Out of Office ON" in "General". 5: Enter the start date. 6: If you want to set an end date, check "End date" and enter the date. 7: Enter "Subject" and "Message". 8: Click "Save changes" to complete the operation.
Out of office notification will be enabled and emails will be automatically replied to emails received during the period.
In addition, if you want to send an automatic reply only to users registered in "Contacts", enable "Reply only to users registered in Contacts" and then "Save changes". Click it.
Next, let's enable out of office notifications on the iPhone version of the Gmail app. This time, we will introduce the operation procedure using iPhone SE 2nd generation (iOS14.7.1).
1: Open the Gmail app. 2: Tap the three lines at the top left of the screen. 3: Select "Settings". 4: Select an account.
5: Tap "Out of office". 6: Enable "out of office". 7: Enter "Start Date", "End Date", "Subject" and "Message". 8: Tap "Save" to complete.
With the above settings, you can also set the out-of-office notification on the iPhone version of the Gmail app. If you want to send an automatic reply only to users in your contact list, enable "Reply only to users in your contact list".
Next, let's check how to enable out of office notifications in the Android version of the Gmail app. In addition, this time we will introduce the procedure using Galaxy S20 (Android 11), but the procedure is almost the same for other Android devices, so please refer to it.
1: Open the Gmail app and tap the three lines at the top left of the screen. 2: Tap "Settings".
3: Select your Google account. 4: Tap "Out of office" in the "General" column. 5: Enable "out of office". 6: Select "Start Date" and "End Date". 7: Enter "Subject" and "Message" and tap "Done" at the top of the screen to finish.
This completes Gmail's out-of-office notification settings.
Even if you normally use Gmail on your PC, don't worry, if you log in with the same account on the smartphone app version of Gmail and set the absence notification, the settings will be shared with the PC version of Gmail.
Gmail allows you to set signatures on your PC or smartphone app. Please check the related article below for details.
[Related article] Do you use it? How to set up a convenient "signature" function when using Gmail at work
* Data is based on editorial research as of late August 2021. *Although every effort has been made to ensure the accuracy of the information, we do not guarantee the completeness and accuracy of the content. * Please use and operate the product at your own risk.
